Privacy Policy
The following Privacy Policy applies to the Federated Research Data Repository (FRDR) website (the Site), https://www.frdr-dfdr.ca/ and the services available on or at the Site. The Service is offered by the Digital Research Alliance of Canada (Alliance) (hereafter: the Service Host).
Privacy Statement
The Service Host respects the privacy of individuals and will only collect, use, and disclose Personal Information in keeping with applicable privacy laws. The Service Host will not process your personal information without your consent.
By submitting Personal Information to the Service Host or by otherwise using the Site or Service, you hereby consent to the collection, use and disclosure of your Personal Information in accordance with this Privacy Policy.
If you do not agree with some or all of this Privacy Policy, please do not use the Service or the Site. Further, if you are not of the age of majority in your place of residence, please do not use the Service or the Site.
Definitions
Collaborators: Submitters may designate other FRDR users as Collaborators on a submission. Collaborators will be able to edit Content prior to publication.
Content: Data and associated material (e.g., metadata records, software code, ReadMe text, etc.) uploaded to the Service by Submitters.
Curator: An individual who has responsibility for managing a set of Content in the Service. This may include but is not limited to making acceptance decisions on submission of Content, auditing and improving metadata, and migrating the Content if necessary.
FRDR: Federated Research Data Repository
Personal Information: Personal information is any recorded information that identifies an individual.
Service: The services available on or at the Site offered by the Service Host.
Service Host: The legal entity responsible for offering the Service, being the Digital Research Alliance of Canada (Alliance). Site: Federated Research Data Repository (FRDR) website, https://www.frdr-dfdr.ca/
Submitter: An individual who publishes Content to the Service. It is anticipated that, in the majority of cases, the Submitter will be an author of the Content or associated datasets or a researcher collaborating with the author(s).
User: An individual who makes use of the Service by either browsing the Site or downloading Content.
1.0 Collection of Personal Information
Most of the services relating to FRDR do not require any form of registration, allowing you to visit and browse the Site and Service without telling the Service Host who you are. However, some aspects of the Site and Service may require registration and/or disclosure of contact information (e.g., email address), including where a User wishes to download multiple data files concurrently, or datasets over a defined file size, from the Service. In these situations, if you choose to withhold any Personal Information requested via the Site or Service, it may not be possible for you to gain access to certain parts of the Site or Service, or for the Service Host to respond to your query.
In keeping with applicable privacy laws, the Service Host will only collect Personal Information for the purpose of providing the Service to Users and Submitters or to communicate with Users and Submitters regarding inquiries for information or customer or technical service requests.
2.0 Use of Personal Information
In keeping with data protection and privacy law, the Service Host will only use Personal Information for the purpose of providing the Service to Users and Submitters.
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provision of access to FRDR
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communication with Submitters regarding submissions
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adding Collaborators to a submission
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responding to Users and Submitters, including customer service, technical support, and other requests
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administration of voluntary feedback received from Users
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communication with Submitters and Users regarding Service disruptions and major feature extensions
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for internal administrative use
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to improve the service
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for aggregation into de-identified statistics for reporting purposes
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as required by law.
The Service Host may also receive, use and process Personal Information provided by third parties in order to provide the Site and Service. For example, Personal Information collected by Globus will be disclosed to the Service Host in order to enable access to certain Content download functionality and to enable other features of the Service for Users and Submitters.
3.0 Disclosure of Personal Information
In keeping with data protection and privacy laws, the Service Host will only disclose Personal Information as required by law, or with the express written consent of the individual whom the information is about.
4.0 Storage of Personal Information
The Service Host will store Personal Information securely in keeping with accepted records management processes.
5.0 Security of Personal Information
The Service Host uses reasonable and appropriate physical, administrative and technical measures, including encryption software, designed to help you secure Personal Information against accidental or unlawful loss, access or disclosure. Only staff and service providers who have a legitimate business purpose for accessing Personal Information collected by the Service Host are authorized to do so. Unauthorized use of Personal Information by anyone affiliated with the Service Host is prohibited and constitutes grounds for disciplinary action. Even though the Service Host takes steps to protect Personal Information, security breaches cannot be eliminated and the Service Host cannot guarantee that Personal Information will not be disclosed or used contrary to this Privacy Policy.
You and you alone are responsible for ensuring that sufficient security software is installed and running on your computer, smartphone or tablet and that your network firewall is of sufficient quality and that your wireless connection is encrypted to a degree that will prevent third party access. The Service Host is not responsible for any failure by you to secure your own device and its access to the Internet or your use of public, unsecured networks. The Service Host also is not responsible for any failure by you to eliminate malware. These failures and others can make you vulnerable to privacy breaches and would put you and your data at risk.
6.0 Privacy Breach Protocol
7.0 Access, Correction or Removal of Personal Information
8.0 Updates to this Privacy Policy
The Service Host recommends that you take the time to read this Privacy Policy so that you understand how your Personal Information is handled. The Service Host may update or modify this Privacy Policy at any time by posting the revised Privacy Policy to the Site or making the revised Privacy Policy available through the Service or Site. The Privacy Policy displayed on the Site will include a “last revised” date. The Service Host strongly encourages you to refer back to the Privacy Policy periodically.
9.0 Links to Other Sites
This Privacy Policy applies only to the Site and the Service. The Service Host may provide links to other websites that may be of interest to visitors. However, as the Service Host is not responsible for every website link provided on the Site, it is important to familiarize yourself with the privacy policies of the linked websites before providing your personal information to them.
Contact Us
Should you have any questions or concerns about the collection, use, or disclosure of Personal Information as regards FRDR, or about this Privacy Policy please contact our privacy officer at privacy@frdr-dfdr.ca
The Service Host reserves the right to suspend use by any party (Submitter or User) if that party engages in, or is suspected of engaging in, activities that violate applicable information access and privacy laws.
Last Revised: 2024-03-27