Describing Your Data

Required Metadata

Title: The full title by which the dataset is known.

Examples:

Description: Provide a summary describing the purpose, nature, and scope of the dataset.

Example:

Keywords: List subjects, keywords, classification codes, and/or key phrases describing the dataset. You may include any terms, which may be taken from a controlled vocabulary (e.g. OCLC FAST). Geographic locations should be placed under Geographical Metadata.

Examples:

Field of Research: Choose one or more field(s) of research by using the Canadian Research and Development Classification field name(s) applicable to this dataset.

Fields of research are organized into Groups, which are subdivided into Classes. To find the field(s) of research applicable to your dataset, use the dropdown menus for Group, Class, and Field. You may also browse the classification in English or French using Statistics Canada documentation:

Select as many fields as appropriate to describe the dataset. If your field of research is not listed, choose one of the fields containing “not elsewhere classified”.

Author: Enter the name, affiliation(s), and ORCID iD for each author or researcher who produced the dataset. You may include multiple authors.

Examples:

Screenshot showing given name, family name, author affiliations and orcid id filled in for deposit interface

Contact Information: Supply the name and email address of the person to contact about using this dataset. The email address will not be shown to the public; instead, a form will be shown for people to fill out if they wish to contact someone about using the dataset.

Example:

Rights: Users submitting a dataset will have a choice of licensing terms regarding the use of their data by others. The license terms will be displayed on the landing page of FRDR datasets.

Submitters will be required to choose a license. The following are the default options (recommended):

The following licenses may also be selected by clicking the “More” button:

Note that a Curator may ask why you are unable to make use of the default licenses. For other licensing terms not found here, or for customized data use licenses, contact support@frdr-dfdr.ca.

Time Period Covered: The date or date range to which the data refers. This field reflects the time period covered by the data, not the dates of coding, analysis period, or the dates the data was collected. Enter start and/or end dates in YYYY-MM-DD, YYYY-MM, or YYYY format.

Examples:

Collection Period: The date or date range in which the data was collected. Enter Start and/or End dates in YYYY-MM-DD, YYYY-MM, or YYYY format.

Examples:

Funding Information: Enter the funder name, award number, and/or award title for this dataset. You may include multiple funders. A funder name is required for an award number or award title to be entered.

Example:

Contributor: List additional people and/or institutions responsible for contributing to the dataset. When entering a person’s name, enter in the format Last Name, First Name. For each contributor, select the type of contributor from the dropdown menu.

Example:

Refer to the following definitions for each contributor type (taken from the DataCite Metadata Schema 4.3):

Contributor types

Related Identifiers: Provide links to resources related to the dataset. If a DOI (digital object identifier) is available, provide the DOI (e.g. https://doi.org/10.1000/182); otherwise, a URL is sufficient. For each related resource, select the relationship between the dataset and the related resource from the dropdown menu.

Example:

Relation types:

Notes: Any additional important information about the dataset. Notes can be used for information that is not covered by the other metadata fields, including information that is included in the README. For example:

Geographical Metadata

Geographic Coverage: The geographic coverage of the dataset — i.e., the location(s) that the dataset is about. For each place name, enter as many fields as applicable to describe the location. Use GeoNames for correct spelling of place names and avoid abbreviations.

Example:

Geographic Point: Point where the data was gathered or about which the data is focused. Provide latitude and longitude.

Example:

Geographic Bounding Box: Spatial region where the data was gathered or about which the data is focused. Provide a bounding box with decimal degree coordinates.

Example: